Job Description

Overview

Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote/recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).

Qualifications

• Attention to details
• Effective and creative communication skills

General Expectations

• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
• Demonstrate Simpson University Values in the performance of all duties.
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records
• Properly exercise tact, diplomacy, discretion, and professional judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures
• Support the overflow needs of other departments within the respective university area
• Perform other duties in accordance with this position as deemed necessary by the President

Essential Functions

• Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed
• Ordering teaching materials as needed
• Oversee reservation of university facilities for music events on master calendar.
• Maintain Music Department Event calendar by year in conjunction with University calendar
• Submit and track Check Requests and Purchase Orders
• Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by:
• Work with the Simpson Marketing department to promote music department ensemble performances
• Poster and program design and layout
• Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir
• Connection with community partners for the purpose of promoting events and recruiting for ensembles
• Procuring photographer
• Provide Academics with accurate Faculty loading each semester
• Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester
• Maintain Music Department library
• Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles
• Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert

Physical Requirements

Physical Requirements:

Job Title: Music Department Office Administrator

Typical Working Conditions: Indoors in controlled environment

Equipment Used: Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks: Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.

Analysis of Physical Demands to Perform Essential Functions: Key (Based on typical week) N=Never; R=Rarely (Less than 1 hour per week); O=Occasional (1%-33% of time); F=Frequent (34%-66% of time); C=Constant (over 66% of time).

Activities and Frequencies: (Summary of typical physical activities observed in a week; detailed table content not reproduced here)

Driving: Automatic Trans, Standard Trans

Other: Keyboard/Ten Key

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